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Committee Roles

Having help is key! Below are ways to define roles. You can always combine roles depending on the number of people helping you.

Resources

Marketing & Communication

  • Create language and images for your registration or fundraising pages and for others so they can share your event
  • Spread the word about your event and encourage people to join
  • Post on Social Media
  • Create Facebook Event Page
  • Send emails
  • Hang and distribute flyers

Advocacy & Awareness

  • Figure out what you want participants to KNOW, to FEEL and to DO at your event and how you’ll accomplish this.
  • Do you want to gather signatures or have participants sign a pledge of support?
  • Do you want to have stations where you educate participants on a certain topic?
  • Do you want to give a speech where you’ll tell a story about why this event is important? Here’s a link to help with this!

Design

  • Create Event Poster or Flyer
  • T-shirt Design & Ordering
  • Design and create a registration and fundraising page
  • Create informational posters for the event

Logistics

  • Gather all necessary materials or equipment (check out our Day-Of Event Checklist)
  • Secure necessary permits
  • Secure event location
  • Make a safety plan. Here’s a list to get started.
  • Create directional signs
  • Create a parking plan
  • Brackets (if needed)
  • Bathrooms
  • Set Up
  • Break Down, Clean Up & Trash

Sponsorship & Budget

  • Figure out if you have costs and how you’ll pay for these
  • Create a budget
  • Reach out to local business or companies for donations or to cover expenses at your event. Here’s a link to learn more about how to do this.
  • Ask Positive Tracks about applying for a microgrant if you need help getting your event off the ground.

Day Of Event Team

  • Music
  • Registration & Check In
  • Donation Organization (if you’re fundraising)
  • Delivery of event materials and equipment
  • Photographer

Food & Drinks

  • Secure and organize plan for set up food and water
  • Ask local restaurants to donate and organize delivery

Follow Up & Thank Yous

  • Create thank yous for participants, supporters, sponsors, volunteers. Here are tips.
  • Think about what’s next for the issue or cause you were supporting?