GET ORGANIZED: 

  1. Decide on the distance you’d like for participants to go.
  2. Decide what day the run/walk/hike will happen.
  3. Decide and do research on what organization you’ll support or cause you’ll progress.
  4. Tell everyone about your virtual event by using our Promote & Share Tool.

CREATE A SENSE OF COMMUNITY:

  1. A google sheet for submitting running/walking times – If you want to share times with all participants, have them fill out google form so you can post them in a google sheet to share.
  2. Make a playlist so your participants have shared tunes to cheer them on. To create this, use the Instagram question feature and ask people what is their go-to song when they run or workout. (make sure you create this playlist in different apps like Apple Music, Spotify and Youtube so everyone can access it)
  3. Virtual finish line: In virtual events, participants miss all the music, drinks, and fun they experience once they get to a finish line. To solve this, you could create something like a virtual certificate or an Instagram frame. Try to re-share their post and stories if possible! You could also ask participants to come up with a creative finish line.
  4. “Today is the day” email: If you collected their personal information through a registration form, make sure to use this to send final reminders and kudos the day of the event.
  5. T-shirt color. To create a sense of community you could suggest people wear a piece of clothing of a color you select, whether a t-shirt, shorts, socks, etc, anything will do!
  6. Create A Hashtag: Ask people to use this when they share about your 5K. If possible, use a unique hashtag so that it’s easy for you to find participants when you search. If they tag you, make sure to reply with an encouraging comment to celebrate their participation and their contribution to your cause. Remind them that they are making a difference with their sweat!
  7. A printable bib – Check out the sample below or explore sites like canva.com, Powerpoint or Google Slides. If you decide to use one of these, here are two quick tips – 1. You can also ask people to create a sign with their “why,” and hold that up as an alternative or write their “why” on their bib. 2. Remind people that they can make their own or go without if they don’t have a printer.
  8. A Strava Club – consider using a social activity tracker like Strava. You can create a Strava Club for your event to organize everyone in one place. Strava allows you to automatically see where participants run and their times. You can give kudos and message participants too.

OTHER OPTIONS TO CONSIDER: 

  1. A google form for sign up – If you want participants to sign up ahead of time, create a google form to make this easy. This is also easy way to share details about what you’ll be doing and how to join. Here’s a sample google form.
  2. A fundraising page (if you’re fundraising). We can help you create this!
  3. An Instagram story post – Create a simple image with all of the details for your event and how to join. Share this with anyone who signs up so they can help you promote your event. You can use canva.com or picmonkey.com. 

HOW IT GOES DOWN:

  1. Promote the event and get everyone signed up.
  2. Send a reminder to everyone via email with a copy of the bib or share via a google doc.
  3. Share your hashtag so you can keep track of all social media posts.
  4. Ask participants to post on social media and tag the organization you’re supporting and Positive Tracks (@postracks).
  5. Create a thank you post and tag all of your participants.

SAMPLE BIB:

 

 

 

 

 

 

 

 

 

 

 

 

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